Catering Calculator
Add unlimited food and drink items. Enter per‑head amounts and guest count — total quantities calculated instantly. Perfect for event planning.
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How to Use This Catering Calculator
This tool helps you plan food and drink quantities for your event. Start by entering the total number of guests. Then add each catering item (e.g., appetizers, main course, beverages) with a per‑head quantity — for example, 2 pieces of bread per guest, or 1.5 bottles of water per guest. The calculator multiplies by your guest count to give you the total quantity you need to order.
Optionally, add a price per unit to see the total cost for each item and the overall catering cost. This is a great way to compare different catering proposals.
Why Use a Catering Calculator?
Estimating quantities for a large event can be tricky. This calculator removes the guesswork — you decide the per‑head amounts, and it does the math. It also helps you budget by showing the total cost if you include prices.
Frequently Asked Questions
You set the total number of guests, then add food and drink items. For each item, you enter a per‑head quantity (e.g., 2 pieces per guest) and optionally a price per unit. The calculator multiplies by the guest count to give total quantities and total cost.
Yes! You can add as many food and drink items as you need. Each item has a name, unit, per‑head quantity, and optional price per unit. You can also delete any item or clear all.
Per‑head quantity is the amount of that item you plan to serve per guest — for example, 2 slices of cake, 1 bottle of water, or 150 grams of meat. The calculator multiplies this by the total guest count to give the total quantity needed.
The calculator works entirely in your browser. Your data stays in the page until you refresh. For privacy, no data is sent to any server — everything stays on your device.
If you enter a price per unit, the calculator multiplies the total quantity by that price to get the item cost. The overall total cost is the sum of all item costs.
Note: This calculator provides estimates based on your inputs. Actual quantities and costs may vary. Always confirm with your caterer and adjust for your specific event needs.